The purpose of this Data Protection Notice and Data Processing Notice is to set out the data protection principles and data processing rules of Idea Fortis Translation and Interpreting Services. The operator of the website https://ideafortis.hu/ is Rackhost Zrt. (www.rackhost.hu).

In this Data Protection Notice and Data Processing Notice, Idea Fortis Translation and Interpreting Services takes into account the following legislation and binding EU legal acts:

  • Act CXII of 2011 on the Right of Informational Self-Determination and on Freedom of Information;
  • Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation);
  • Act CVIII of 2001 on Electronic Commerce and on Information Society Services;
  • Act XLVII of 2008 on the Prohibition of Unfair Commercial Practices against Consumers.

Data Processing Principles

Idea Fortis Translation and Interpreting Services respects the following principles of Article 5 of the General Data Protection Regulation in all its activities:

  • the data processing shall be processed lawfully, fairly and in a transparent manner in relation to the data subject (“lawfulness, fairness and transparency”);
  • the data processing shall be collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes (“purpose limitation”);
  • the data processing shall be adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (“data minimisation”);
  • the data processed shall be accurate and, where necessary, kept up to date; every reasonable step shall be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (“accuracy”);
  • the data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed (“storage limitation”);
  • the data shall be processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (“integrity and confidentiality”).

Information under Articles 13-14 of the GDPR

1. Data Controller and Contact Details

1.1. Data Controller:

Idea Fortis Translation and Interpreting Services (H-1143 Budapest, Stefánia út 18, 2/9., company registration number: 01-09-948695, tax number: 23007455-2-42, telephone: +36 1 300 4553; +36 20 273 2565, e-mail: ideafortis@ideafortis.hu, website: www.ideafortis.hu) – hereinafter: Data Controller.

2. Processing of Data Subjects’ Data

2.1. Scope of Data Subjects and Data Processed:

a) Idea Fortis Translation and Interpreting Services processes the following personal data in the course of its translation services, including the request for quotation form on www.ideafortis.hu:

  • i. name of the natural person (including sole traders, primary producers, lawyers, etc.) placing the order, contact details and other information necessary for invoicing and for the performance of the contract;
  • ii. personal data that may appear in the text submitted for translation by a natural person customer;
  • iii. personal data that may appear in the text submitted for translation by a legal entity (including courts, public prosecutors, investigative authorities).

b) Idea Fortis Translation and Interpreting Services processes the following personal data in the course of its interpreting services:

  • i. name of the natural person (including sole traders, primary producers, lawyers, etc.) placing the order, contact details and other information necessary for invoicing and for the performance of the contract.

The customer shall be considered the data controller with regard to any personal data not relating to the customer that may appear in the text submitted for translation. The customer is responsible for the lawfulness of the data processing (transfer of data to Idea Fortis Translation and Interpreting Services).

2.2. Purposes of Data Processing

The Data Controller processes the data of the data subjects as defined in point 2.1 for the following purposes:

  • a) processing translation requests and preparing the translations;
  • b) invoicing and collecting payment;
  • c) fulfilling tax, accounting, and other legal obligations;
  • d) enforcing legal claims related to requests and orders;
  • e) improving the quality of translation services using anonymized translation memories and completed translations for text analysis for future orders;
  • f) sending newsletters and direct marketing messages.

2.3. Legal Basis for Processing

The Controller processes personal data on the following legal grounds:

  • a) consent of the data subject [Article 6(1)(a) GDPR];
  • b) preparation and performance of the contract [Article 6(1)(b) GDPR];
  • c) compliance with a legal obligation [Article 6(1)(c) GDPR];
  • d) legitimate interests of the Controller [Article 6(1)(f) GDPR].

2.3.1. Personal data for newsletters are processed based on explicit consent, which can be withdrawn at any time without disadvantage.

2.3.2. Personal data required for contract preparation or fulfillment is mandatory and stored for 8 years after performance or after sending a quotation.

2.3.3. Data processed to fulfill legal obligations include:

  • a) data required for issuing invoices;
  • b) accounting records according to the Accounting Act, retained for at least 8 years;
  • c) personal data in texts for expert appointments in criminal proceedings, retained 5 years after expert’s involvement;
  • d) personal data in texts for appointments under Civil Procedure, retained 5 years after expert’s involvement.

2.3.4. Data for direct marketing may be used unless the person objects; profiling may be performed for marketing purposes.

2.4. Automated Decision-Making and Profiling

The Data Controller does not perform automated decision-making or profiling.

3. Recipients of Personal Data

Except for public authorities, personal data may only be transferred to:

  • the accounting service provider for bookkeeping purposes;
  • subcontractors performing translation tasks for the purpose of completing the translation.

Personal data shall not be transferred to other third parties.

4. Use of Cookies

Our website uses cookies (Facebook like box, Google Analytics, Google Adwords) to measure traffic and provide quick access to social media pages. Cookies may share information with advertising, social media, and analytics partners.

More information on Google Analytics cookies: here.

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5. Protection of Data Subjects’ Rights

  • 5.1 Data subjects may request access, erasure, restriction, objection, and data portability.
  • 5.2 Complaints may be lodged with the Data Controller using the contact details in 1.1.
  • 5.3 Complaints may also be made to the National Authority for Data Protection and Freedom of Information (http://naih.hu/; H-1125 Budapest, Szilágyi Erzsébet fasor 22/c; Postal: H-1530 Budapest, Pf.:5.; Tel: +36-1-391-1400; Fax: +36-1-391-1410; Email: ugyfelszolgalat@naih.hu).
  • 5.4 Legal action may be initiated before the Budapest-Capital Regional Court or the court of residence. EU residents may bring action in their habitual residence member state.

Budapest, 1 August 2025.